JOB SUMMARY

Provide secretarial and administrative services for the Finance Department. Perform miscellaneous work for Department as directed. Assist VP - Controller and all departmental staff as directed.

ESSENTIAL FUNCTIONS

General Secretarial
 Ability to multitask
 Outgoing personality to work with different levels of management
 Organize and assist with department meetings, conferences, and events
 Provide wide range of administrative support to assigned personnel
 Prepare presentations, reports and other documents by liaising with others in the collection and preparation of information.
 Responsible for calendar management and expense reports
 Screening phone calls for Controller and VP Treasury.
 Greeting departmental visitors (if requested)
 Maintain office supply inventory and requests
 Collecting and distribution of incoming and outgoing mail


Departmental
 Preparation and distribution of Audit Committee packages
 Organization and Preparation of Board slides
 Logging and distribution of checks received (i.e. benefits, refunds and payments)
 Assisting in coordinating SEC filings and documentation
 Verifies departmental approval prior to distribution of any financial data
 Copies/distributes financial statements
 Assists in travel arrangements for departmental personnel
 Coordination and distribution of quarterly Division and Management representation letters
 Departmental filing and management of Accounting file room
 Other duties as assigned by management

Skills Required:

QUALIFICATIONS

1. 10 years secretarial / administration experience.
2. Proficient with Microsoft Word, Excel, Power Point and Outlook.
3. Associates degree in Accounting or business degree with Accounting hours preferred.
4. Administrative experience in a public company preferred.

Employment Type:

Employee - Full Time